The 5 finest enterprise journey administration corporations in Scotland

Any journey supervisor who’s needed to e book and handle enterprise journeys with out the assistance of a journey administration firm (TMC) will know; it isn’t a simple job.

Endlessly trying to find applicable lodging on a number of web sites. Chasing down numerous invoices from quite a few workers. Ensuring all travelling workers are secure always. The listing of duties goes on and on, and we haven’t even talked about making an attempt to remain inside your organization’s journey finances but!

On this information you’ll discover a overview of the prime 5 enterprise journey administration corporations in Scotland. We’ll additionally briefly talk about the primary advantages of utilizing a journey administration firm, and the core options to search for when selecting which firm to go together with.

What are the primary advantages of utilizing a journey administration firm?

Saving cash, saving time, conserving workers secure and happy. These are the plain advantages that include utilizing a journey administration firm.

Listed below are simply a number of the methods trendy enterprise journey administration corporations will help you obtain these advantages:

• Negotiating one of the best offers: Journey administration corporations will help you cut back the quantity you spend by negotiating one of the best enterprise journey charges in your behalf. They will additionally provide help to type long-term partnerships with airways and lodges that can assist you lower journey prices shifting ahead.
• Detailed journey and expense stories: Optimizing your journey finances based mostly on earlier journeys is among the finest methods you possibly can cut back enterprise journey prices. Journey administration corporations present detailed journey and expense stories that can assist you just do that. In addition they centralise your entire journey information in a single place, supplying you with deeper perception into journey spend and journey programme efficiency.
• Save time with every part in a single place: Fashionable company journey administration corporations help you centralise all enterprise journey processes. They need to offer you a single user-friendly platform that permits you to take care of every part from reserving and journey coverage compliance, to journey security administration and invoicing. 
• Self-booking for added effectivity: Fashionable journey administration platforms permit your workers to make their very own journey preparations. This implies no extra back-and-forth between you and a number of workers over what must be booked and why.
• Making certain journey coverage compliance: You set journey insurance policies in place for a cause; to scale back prices, streamline processes, and hold workers secure. Inevitably although, workers typically make preparations that fall outdoors your journey coverage. By utilizing a journey administration firm you possibly can cease this from occurring, as a result of their platform will flag or block any unauthorised bookings.
• Worker security and satisfaction: If you wish to hold your workers joyful and free from hurt whereas travelling, every journey must be managed effectively, and punctiliously. Fashionable journey administration corporations supply intensive threat administration, buyer help, and even traveller monitoring options to make this as straightforward as attainable.

Options to search for when selecting a journey administration firm

Fashionable journey administration corporations will help you simply handle each facet of your organization’s enterprise journeys. However not all journey administration options are created equal!

Listed below are the primary options it’s best to look out for when selecting your most well-liked answer:

• In depth journey inventories: To constantly fulfil what you are promoting journey wants, a contemporary journey administration platform ought to supply a variety of journey and lodging choices. This could embrace the flexibility to e book completely different modes of transportation, equivalent to trains and rental vehicles.
• Flexibility: Cancellations and last-minute modifications are sadly all too frequent within the enterprise journey world, so selecting a journey administration answer with versatile reserving choices is important.
• Complete buyer help: If issues go mistaken on a enterprise journey, you or the enterprise traveller concerned will want help out of your journey administration firm. When you can’t simply get in contact with an actual human 24/7 to take care of any points that come up, the shopper help they’re providing isn’t ok.
• Centralized bill assortment: One of many major causes for utilizing a journey administration firm is to avoid wasting time and streamline processes. So no matter answer you select, it ought to consolidate all of your month-to-month invoices into one single vendor bill.
• Reporting/information capabilities: Detailed journey/expense stories, and intuitive information illustration are important for figuring out and implementing spend optimisation actions. Fashionable journey administration corporations ought to at all times present these options.

The 5 finest company journey administration corporations in Scotland

Primarily based on the advantages and options mentioned above, beneath is our decide of the 5 prime company journey administration corporations in Scotland:

1. TravelPerk

TravelPerk gives an all-in-one digital answer that helps you handle each facet of company journey. With TravelPerk, all the enterprise journey reserving course of from begin to end is roofed inside one centralised platform.

In addition to the convenience of use this centralised system brings, TravelPerk additionally has many different options that set it aside:

• The world’s largest journey stock for flights and lodging suppliers.
• Built-in journey insurance policies and in-app approvals — this contains approval workflows, and the flexibility to customize strictness degree for every workflow.
• FlexiPerk, a cancellation coverage that permits you to cancel journey preparations as much as two hours earlier than departure with a assured refund of a minimum of 80%.
• 24/7 buyer help with actual people and a 15-second response price.
• TravelCare, a journey security and threat administration answer that gives security alerts, and full visibility into all traveller areas and related dangers.
• Centralised invoicing for all enterprise journey — eradicating the necessity for bill requests and reminders.
• Versatile, intuitive, real-time reporting protecting each facet of what you are promoting journey, together with bills, carbon emissions and extra.
• Fast and painless VAT reclaim answer.
• Big catalogue of integrations with third get together software program.
• TravelPerk Occasions, an occasions administration answer that covers every part from kick-offs and offsites to events, enabling distant and hybrid groups to attach in actual life.
• Carbon offsetting with GreenPerk — to assist incorporate environmental sustainability into your journey program.

All-in-all, combining these options creates a complete journey administration platform that may seamlessly serve the enterprise journey wants of any firm, huge or small.

For Scottish-based corporations, TravelPerk’s acquisition of UK enterprise journey specialist Click on Journey final 12 months makes it a very appropriate selection, because the platform has already gained a foothold within the UK.

2. EQ Journey

EQ Journey is a company journey administration firm based in 2011 and headquartered in Dunfermline in Scotland.

EQ Journey’s major options embrace:

• Flight, rail, lodge, condo, and automotive reservations.
• On-line reserving platform with the flexibility to combine journey insurance policies.
• A 24-hour emergency contact staffed by the EQ crew.
• Personalised journey administration stories, together with threat administration reporting.
• Convention and occasions administration.
• Incentive journey (journeys rewarded to prime performers in your organization).
• Medical trial journey.
• Ancillary companies equivalent to chauffeur rent, forex, ferries, passports and visas, airport parking, plane constitution and personal jet rent.

EQ Journey gives many helpful options for reserving journeys, but it surely isn’t a complete journey administration service. It doesn’t supply any expense administration or centralised invoicing options, or important options like versatile cancellation, VAT reclaim, third get together software program integration, or a carbon offsetting program.

It additionally makes use of Concur as its self-booking platform, which has acquired a number of opinions on-line stating that the consumer interface just isn’t user-friendly.

3. Stewart Journey Administration

Based in 1972, Stewart Journey Administration is an skilled journey administration firm with its headquarters in Glasgow.

Though not solely targeted on the enterprise journey sector, Stewart Journey Administration nonetheless has lots to supply its company shoppers:

• Air, lodge, rail, ferry and automotive bookings.
• World air ticketing platform that provides one of the best costs on over 900 airways throughout greater than 51 nations.
• On-line reserving portal with journey coverage integration.
• 24-hour emergency help service.
• Devoted account supervisor.
• Devoted convention and occasion administration crew.
• Tailor-made administration reporting, with post-trip journey information on demand.
• Versatile cost options (together with credit score phrases).
• Traveller monitoring — Stewart Journey Administration can immediately find all travellers in a particular space and get in touch with them by e mail or SMS message.
• Chauffeur service, visa/passport service, airport lounges, transfers and parking.
• Offshore and marine fares.

Stewart Journey Administration comes with a good vary of options, however is lacking vital options like versatile cancellations, VAT reclaim, and carbon offsetting.

4. The Journey Firm Edinburgh

The Journey Firm Edinburgh is an unbiased journey company with over 30 years of expertise within the journey trade.

They provide leisure holidays and honeymoons in addition to enterprise journey administration companies. For companies, The Journey Firm Edinburgh gives numerous options:

• Air, lodge, rail, ferry and automotive rent.
• Account Administration.
• Journey coverage administration (together with recommendations on tips on how to enhance compliance.)
• Conferences, incentives, conferences, and occasion administration.
• Traveller monitoring — with 24/7 emergency service.
• Multi-level, complete administration info out there on-line, in addition to specified periodic stories.
• Reserving course of analysis.
• Price financial savings by way of price discount planning and implementation.
• Month-to-month invoicing — The Journey Firm Edinburgh can pay for every part in your behalf and invoice you as soon as per 30 days. They will additionally prepare invoice backs for meals and extra lodge companies so your workers don’t must pay upfront after which declare bills.

The Journey Firm Edinburgh has a large focus which incorporates many leisure journey companies, however in addition they supply loads of options for company shoppers. When you’re in search of an all-in-one digital answer although, you received’t discover that right here. The Journey Firm Edinburgh don’t supply a single centralised platform for end-to-end journey reserving and administration. The service they provide is extra of a standard, offline service.

5. Journey CTM

With its head workplace in London, Journey CTM was established in 1994, and focuses on designing customised journey options for its shoppers.

Journey CTM’s major options embrace:

• All modes of transport lined.
• Devoted strategic account supervisor.
• Consumer-friendly on-line reserving device with built-in approval workflows and journey coverage integration.
• Buyer-centric journey expertise, together with a suite of interconnected journey instruments.
• Occasions administration.
• Localised after-hours emergency journey help.
• Traveller monitoring.
• Trade-specific options — for occasion journey, sports activities journey, and ERM (vitality, assets, and marine) journey.
• Carbon reporting and offsetting.
• Traveller wellbeing reporting.

Journey CTM is a contemporary company journey administration answer with helpful, customisable options. Nonetheless, the platform has restricted third-party software program integrations, can’t assure 100% journey coverage compliance, and doesn’t supply versatile cancellation/journey options. 

In case you are based mostly in Scotland and also you’re in search of a journey manegement answer to assist your organization thrive, there are numerous good choices out there. When you’re in search of an entire, highly-rated, end-to-end answer, TravelPerk can greater than ship. When you’d like to search out out extra about how TravelPerk can optimise your organization’s enterprise journey program, attain out for a free demo right this moment.