How TravelPerk makes managing enterprise journey spend and bills stress-free

Whether or not your organization is absolutely distant, again to the workplace full time, or a combination of each; in case you’re a finance chief managing enterprise journey spend on your group, you’ll know the way vital it’s to have easy-to-manage processes to trace your spend. Particularly since company journey wants are on the rise and predicted to proceed to extend throughout the board.

Maintaining monitor of staff’ enterprise journeys and expense reviews isn’t any simple process. Relying on the way you at present e-book your enterprise journey, whether or not that be via a conventional journey company or reserving flights and accommodations on shopper web sites, your finance crew will likely be effectively conscious of the wrestle of chasing bank card receipts, conserving monitor of sophisticated expense administration processes and making an attempt to get forward of their journey price range.

Listed below are 3 key methods TravelPerk takes the stress out of managing enterprise journey spend and bills.

1. Entry to real-time reporting on enterprise journey spend

TravelPerk is a enterprise journey reserving software with an intuitive cellular app the place you may e-book your whole worker journey in a single place. Our company journey administration software has one of the best stock of journey suppliers available on the market, which means you may have extra alternative to select from and assured one of the best charges. Our journey administration platform was designed to make each the reserving course of and journey spend administration lots less complicated. 

By reserving the whole lot in a single place, our on-line reserving software permits finance groups to maintain journey prices down, maintain monitor of their journey price range, and ensure all travel-related bills are underneath management.

Enable us to clarify…

Let’s say you may have 8 crew members all visiting a convention in Barcelona subsequent week. Somewhat than each colleague reserving flights and lodging via totally different on-line suppliers, inflicting a nightmare on your finance crew to handle, in the event that they e-book with TravelPerk you’ll have all their itineraries and journey spend recorded in a single place. With our refined reporting instruments, your finance crew can see, in real-time the place spend goes, and keep forward of the price range.

The times of retrospectively chasing receipts to get a grip on journey spend are effectively and actually over. With TravelPerk all of your company journey prices can be found in real-time.

Our custom-made reporting performance means you can also make better-informed monetary choices. Our reporting instruments are as versatile as you want them to be. You’ll be able to create reviews to point out spend per crew, worker, journey service, recoverable VAT, and extra. The reviews are additionally out there to export so you may create wider visibility on how your organization is spending cash and whether or not you’re underneath or over price range.

See how simple it’s to trace your enterprise journey price range with Travelperk

2. Seamlessly combine your most well-liked expense administration platform

Put merely, we need to make enterprise journey administration simple on your entire firm. Which means an total higher consumer expertise on your finance crew, journey supervisor, and enterprise traveler.

With TravelPerk, not solely are you able to view journey spend in real-time, we offer one-click integration along with your favourite expense administration answer. Permitting you to e-book all of your journey and handle enterprise journey bills multi function place. 

Which means any time you buy a visit on TravelPerk, the whole price of your journey will likely be synced to your expense administration software routinely. So you may maintain all bills associated to the identical enterprise journey (together with “down route” bills like meals, taxis and so forth) in a single place, giving your finance crew full oversight. Magic!

We accomplice with main expense administration software program corresponding to Expensify, Ramp, Divvy, Yokoy, Circula, and so forth. Try our market for a full listing of our expense administration companions.

3. Automated journey insurance policies and customised spending limits

Somewhat than having your company journey coverage hidden away in your firm’s shared drive the place it’s simply ignored and forgotten, with a journey administration firm like TravelPerk your journey coverage is ‘baked’ into the reserving course of. Which makes it tremendous simple on your vacationers to remain compliant and encourages staff and journey managers to make better-informed decisions when reserving their subsequent enterprise journey. (Which in lots of circumstances encourages price financial savings throughout the group!)

After they make a reserving on our platform, vacationers can filter by outcomes which are “in coverage” and in the event that they overlook to do that, we’ll at all times notify them if a flight or resort is out of coverage. 

Right here’s an instance of how this works with TravelPerk:

Our platform additionally permits you to simply arrange custom-made spending limits and automatic approvals for various groups or people inside your group.

Don’t need your gross sales crew to e-book enterprise class airfares? No downside! Want to permit much less restrictive journey preparations on your CEO? Simple!

Right here’s what personalised journey insurance policies seem like with TravelPerk.

Having your coverage baked into our enterprise journey administration answer not solely improves journey coverage compliance but additionally your inner workflows by permitting you to arrange automated approvals.

So what does this imply in follow?

If Olivia, in your gross sales crew, is heading to New York for a shopper pitch and books a flight inside coverage, fairly than having to attend for her crew result in approve the journey, you may set this to be routinely authorised – since her journey plans fall inside price range. Equally, in case your finance crew prefers to have full oversight of their journey price range and to approve each journey, you may set this up too! Both approach, you may have full management and adaptability to arrange approval processes whichever approach works greatest for you all throughout the TravelPerk reserving software.